Terms & Conditions
Terms and Conditions: ROAM Humanitarian is a 501(c)(3) nonprofit recognized by the IRS, and all donations to ROAM Humanitarian are tax-deductible in accordance with IRS regulations. Airline miles are not considered tax-deductible. Please keep this in mind when booking flights.
*Please note that deposits and subsequent donations/fees are non-refundable. In case of an emergency, deposits may be moved to another expedition IF the expedition date is no less than 8 weeks out. The deposit must be used on an expedition within 6 months of original expedition date.
**Also note that airline miles used to pay for flights are NOT tax-deductible.
PLEASE READ THIS WAIVER CAREFULLY. IT INCLUDES A RELEASE OF LIABILITY AND WAIVER OF LEGAL RIGHTS AND DEPRIVES YOU OF THE ABILITY TO SUE CERTAIN PARTIES. DO NOT INDICATE YOUR AGREEMENT TO THIS DOCUMENT UNLESS YOU HAVE READ AND UNDERSTOOD IT IN ITS ENTIRETY. BY AGREEING TO THIS DOCUMENT, YOU ACKNOWLEDGE THAT YOU HAVE BOTH READ AND UNDERSTOOD THE TEXT PRESENTED TO YOU AS PART OF THE REGISTRATION PROCESS. YOU ALSO UNDERSTAND AND AGREE THAT EVENTS CARRY CERTAIN INHERENT DANGERS AND RISKS WHICH MAY OR MAY NOT BE READILY FORESEEABLE, INCLUDING WITHOUT LIMITATION PERSONAL INJURY, PROPERTY DAMAGE, OR DEATH. YOUR ABILITY TO PARTICIPATE IN THE EVENT(S) IS/ ARE SUBJECT TO YOUR AGREEMENT TO THE WAIVER AND BY AGREEING HEREIN, YOU ACCEPT AND AGREE TO THE TERMS OF THE WAIVER AND RELEASE AGREEMENT.
BY SIGNING BELOW, YOU ARE INDICATING YOUR ACCEPTANCE. YOU UNDERSTAND, AGREE, WARRANT, AND COVENANT AS FOLLOWS: ALL PARTICIPANTS IN ROAM HUMANITARIAN ARE REQUIRED TO ASSUME ALL RISKS ASSOCIATED WITH PARTICIPATING IN THE TRIP BY SIGNING THIS RELEASE AND WAIVER OF LIABILITY.
THE UNDERSIGNED PARTICIPANT (“PARTICIPANT”) ON BEHALF OF HIMSELF/HERSELF AND ON BEHALF OF THE PARTICIPANT’S PERSONAL REPRESENTATIVES, ASSIGNS, HEIRS, AND EXECUTORS, HEREBY FULLY AND FOREVER RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE ILLUMINATE TRIPS OR ANY AFFILIATE THEREOF, ANY SPONSOR OR CO-SPONSOR, INCLUDING THEIR OFFICERS, DIRECTORS, AND EMPLOYEES, THEIR SUBSIDIARIES AND/OR RELATED COMPANIES OR INDIVIDUALS RELATED TO THE TRIP FROM ALL LIABILITY TO THE PARTICIPANT AND HIS/HER PERSONAL REPRESENTATIVES, ASSIGNS, HEIRS AND EXECUTORS, FOR ALL LOSSES OR DAMAGES AND ANY AND ALL CLAIMS OR DEMANDS, THEREFORE, ON ACCOUNT OF INJURY TO THE PARTICIPANT OR PROPERTY OR RESULTING IN THE DEATH OF THE PARTICIPANT, WHETHER CAUSED BY THE ACTIVE OR PASSIVE NEGLIGENCE OF ALL OR ANY OF THE RELEASEES OR OTHERWISE, IN CONNECTION WITH THE PARTICIPANT’S PARTICIPATION IN THE TRIP. THE PARTICIPANT IS FULLY AWARE OF THE RISKS AND HAZARDS INHERENT IN PARTICIPATING IN THE TRIP AND HEREBY ELECTS TO VOLUNTARILY PARTICIPATE IN THE TRIP, KNOWING THE RISKS ASSOCIATED WITH THE TRIP WHICH MAY INCLUDE THE PERSONAL USE OF PUBLIC TRANSPORTATION IN CHICAGO, WASHINGTON, D.C., PHILADELPHIA, NEW YORK CITY AND BOSTON AND/OR PUBLIC AND PRIVATE TRANSPORTATION (INCLUDING METRO/TAXIS/SCOOTERS/BOATS/YACHT) IN THE COUNTRIES THE PARTICIPANT WILL BE VISITING. THE PARTICIPANT HEREBY ASSUMES ALL RISKS OF LOSSES, DAMAGES, OR INJURIES THAT MAY BE SUSTAINED BY HIM/ HER WHILE PARTICIPATING IN THE TRIP. THE PARTICIPANT GIVES AND GRANTS THE RIGHT AND CONSENT TO ILLUMINATE TO USE, PUBLISH AND COPYRIGHT HIS/HER LIKENESS, PERFORMANCE, VOICE AND IDENTITY, IN STILL AND/OR MOTION PICTURE PHOTOGRAPHY TAKEN ON THE TRIP, FOR ANY AND ALL PURPOSES, INCLUDING, WITHOUT LIMITATION, TRADE, COMMERCIAL AND EDITORIAL USAGE IN ANY MEDIUM NOW KNOWN OR LATER DEVELOPED ANYWHERE IN THE WORLD WITHOUT COMPENSATION TO THE PARTICIPANT.
THE PARTICIPANT ACKNOWLEDGES THAT THE FIRST PAYMENT (DEPOSIT) IS NON-REFUNDABLE AND NON-TRANSFERABLE AND THAT THE TRIP FEE OF 50% PLUS AIRFARE (IF APPLICABLE) IS DUE, NON-REFUNDABLE AND NON-TRANSFERABLE, IF CANCELLATION OCCURS AFTER DESIGNATED DATE AND 100% IS DUE, NON-REFUNDABLE AND NON-TRANSFERABLE, IF CANCELLATION OCCURS AFTER FINAL PAYMENT DUE DATE. PARTICIPANT AGREES TO PAY EXPEDITION FEES IN FULL BY EXPEDITION DEADLINE OR WILL BE REMOVED FROM DESIRED TRIP ROSTER. ALL CANCELLATION REQUESTS MUST BE SUBMITTED VIA EMAIL STATING THAT THE PARTICIPANT WILL NO LONGER BE ATTENDING THE TRIP.
Payment Terms:
$500 deposit to secure your spot is due within 72 hours of completing registration form (non-refundable)
Half balance due by designated date and non-refundable after that time
Final balance due by designated date and non-refundable after that time
International airfare not included in expedition fees
THE PARTICIPANT ALSO ACKNOWLEDGES THAT IN THE EVENT OF MISCONDUCT WHILE PARTICIPATING ON THE TRIP HE/SHE WILL BE IMMEDIATELY DISMISSED FROM THE TRIP AND TRANSPORTATION HOME WILL BE AT THE PARTICIPANT’S OWN EXPENSE. IN THE EVENT THE TRIP IS DELAYED OR PREVENTED BY REASON OF FIRE, THREATENED OR ACTUAL STRIKE, LABOR DIFFICULTY, WORK STOPPAGE, INSURRECTION, WAR, PUBLIC DISASTER, FLOOD, UNAVOIDABLE CASUALTY, BUS FAILURE, PANDEMICS, GOVERNMENTAL ACTIONS, ACTS OF GOD OR THE ELEMENTS (INCLUDING BUT NOT LIMITED TO HURRICANES, TORNADOES, EARTHQUAKES), OR OTHER CAUSES BEYOND THE CONTROL OF ILLUMINATE, THERE SHALL BE NO REFUND OF THE DEPOSIT FEE, TRIP FEE, OR ANY OTHER COSTS TO THE PARTICIPANT IN CONNECTION WITH THE TRIP. THE PARTICIPANT HEREBY GRANTS TO THE AGENTS OF ILLUMINATE ACCESS TO ALL MEDICAL RECORDS AND PHYSICIANS AS NEEDED AND AUTHORIZES MEDICAL TREATMENT AS NEEDED. THE PARTICIPANT WARRANTS THAT ALL STATEMENTS MADE HEREIN ARE TRUE AND CORRECT AND UNDERSTANDS THAT RELEASEES HAVE RELIED ON THEM IN ALLOWING THE PARTICIPANT TO PARTICIPATE IN THE TRIP.
REGISTRATION AGREEMENT AND LIABILITY WAIVER (THE “AGREEMENT AND WAIVER”)
1. AUTHORITY TO REGISTER AND/OR TO ACT AS AGENT. YOU REPRESENT AND WARRANT TO ROAM HUMANITARIAN THAT YOU HAVE FULL LEGAL AUTHORITY TO COMPLETE THIS EVENT REGISTRATION ON BEHALF OF YOURSELF AND/OR ANY PARTY YOU ARE REGISTERING (THE “REGISTERED PARTIES”), INCLUDING FULL AUTHORITY TO MAKE USE OF THE CREDIT OR DEBIT CARD TO WHICH REGISTRATION FEES WILL BE CHARGED. IF YOU ARE REGISTERING A CHILD UNDER THE AGE OF 18 OR AN INCAPACITATED ADULT YOU REPRESENT AND WARRANT THAT YOU ARE THE PARENT OR LEGAL GUARDIAN OF THAT PARTY AND HAVE THE LEGAL AUTHORITY TO ENTER INTO THIS AGREEMENT ON THEIR BEHALF AND BY PROCEEDING WITH THIS EVENT REGISTRATION, YOU AGREE THAT THE TERMS OF THIS AGREEMENT AND WAIVER SHALL APPLY EQUALLY TO ALL REGISTERED PARTIES.
2. WAIVER. YOU UNDERSTAND THAT EVENTS MAY BE HELD OVER PUBLIC ROADS/WATER AND FACILITIES OPEN TO THE PUBLIC DURING THE EVENT AND UPON WHICH HAZARDS ARE TO BE EXPECTED. PARTICIPATION CARRIES WITH IT CERTAIN INHERENT RISKS THAT CANNOT BE ELIMINATED COMPLETELY, RANGING FROM MINOR INJURIES TO CATASTROPHIC INJURIES INCLUDING DEATH. YOU UNDERSTAND AND AGREE THAT IN CONSIDERATION OF BEING PERMITTED TO PARTICIPATE IN THE EVENT, YOU AND ANY REGISTERED PARTY, THE HEIRS, PERSONAL REPRESENTATIVES OR ASSIGNS OF YOU OR THE REGISTERED PARTY DO HEREBY RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE ROAM HUMANITARIAN FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS ARISING FROM PARTICIPATION IN THE EVENT BY YOU OR ANY REGISTERED PARTY.
3. INDEMNIFICATION. YOU AGREE TO INDEMNIFY AND HOLD ROAM HUMANITARIAN HARMLESS FROM AND AGAINST ANY AND ALL DAMAGES, COSTS, CLAIMS OR DEMANDS, INCLUDING REASONABLE ATTORNEYS’ FEES, MADE BY ANY THIRD PARTY DUE TO OR ARISING FROM OR RELATING TO YOUR PARTICIPATION IN THE TRIP.
4. APPLICABLE LAW; CONSENT TO JURISDICTION. ROAM HUMANITARIAN IS CONTROLLED BY ROAM HUMANITARIAN FROM ITS OFFICES WITHIN THE STATE OF UTAH, UNITED STATES OF AMERICA. BY COMPLETING THIS EVENT REGISTRATION, BOTH YOU AND ROAM HUMANITARIAN AGREE THAT THE STATUTES AND LAWS OF THE STATE OF UTAH, WITHOUT REGARD TO THE CONFLICT OF LAWS PRINCIPLES THEREOF, WILL APPLY TO ALL MATTERS RELATING TO THIS EVENT REGISTRATION, THIS AGREEMENT AND WAIVER, THE TERMS OF USE. YOU AGREE THAT EXCLUSIVE JURISDICTION FOR ANY DISPUTE WITH ROAM HUMANITARIAN RESIDES IN THE COURTS OF THE STATE OF UTAH AND YOU FURTHER AGREE AND EXPRESSLY CONSENT TO THE EXERCISE OF PERSONAL JURISDICTION IN THE COURTS OF THE STATE OF UTAH IN CONNECTION WITH ANY DISPUTE INCLUDING ANY CLAIM INVOLVING ROAM HUMANITARIAN OR ITS AFFILIATES, SUBSIDIARIES, EMPLOYEES, CONTRACTORS, OFFICERS, DIRECTORS, TELECOMMUNICATION PROVIDERS AND CONTENT PROVIDERS.
5. SEVERABILITY. YOU FURTHER EXPRESSLY AGREE THAT THIS AGREEMENT AND WAIVER IS INTENDED TO BE AS BROAD AND INCLUSIVE AS IS PERMITTED BY THE LAW OF THE STATE OF UTAH AND THE UNITED STATES OF AMERICA AND THAT IF ANY PROVISION OF THIS AGREEMENT AND WAIVER SHALL BE FOUND TO BE UNLAWFUL, VOID, OR FOR ANY REASON UNENFORCEABLE, THEN THAT PROVISION SHALL BE DEEMED SEVERABLE FROM THIS AGREEMENT AND WAIVER AND SHALL NOT AFFECT THE VALIDITY AND ENFORCEABILITY OF ANY REMAINING PROVISIONS. BY INDICATING YOUR ACCEPTANCE OF THIS AGREEMENT AND WAIVER, YOU ARE AFFIRMING THAT YOU HAVE READ AND UNDERSTAND THIS AGREEMENT AND WAIVER AND FULLY UNDERSTAND ITS TERMS. YOU UNDERSTAND THAT YOU ARE GIVING UP SUBSTANTIAL RIGHTS, INCLUDING THE RIGHT TO SUE. YOU ACKNOWLEDGE THAT YOU ARE SIGNING THE AGREEMENT AND WAIVER FREELY AND VOLUNTARILY, AND INTEND BY YOUR ACCEPTANCE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.